The required services may include, but are not limited to the following:
Part A
- Developing project scope, requirement documents, statement of work, participating in client discussions, analysis of functional and operational requirements of the client
- Preparation of project approval documents (for example business cases, feasibility studies, Treasury Board submissions) required for funding or project approval
- Planning and coordinating the activities of project personnel, contractors or other support providers, including the preparation of preliminary time schedules for project design and implementation
- Managing architectural/engineering and associated specialists teams, reviewing project costs and resolving variances with predetermined budgets by recommending action and resolving conflicts
Part B
- Planning, directing and coordinating a project management office and its activities within time and cost parameters
- Preparing formal work breakdown structure and compliance charts
- Producing draft plans and sections for incorporation into Project Plans
- Contributing to the organization’s strategic and business planning initiatives (for example, identifying strategic goals and implementing initiatives to achieve them (such as through policy development, standards development and program review)
- Recognizing and taking action on opportunities to combine professional resources through partnering arrangements (for example, multi-disciplinary practices)
- Planning facilitation workshops that address strategic planning, teambuilding, positive-centred learning or conflict management, conducting stakeholder interviews. Preparing workshop material, facilitating the workshop, and on-going partnering process management
- Preparing or managing of project documents, such as project charter or plan, client statement of work, investment analysis report, feasibility study, terms of reference, value engineering, lifecycle analysis, commissioning plan or lessons learned
- Establishing and reviewing project and construction implementation strategies including, lump sum, phased, construction management, design-build and public-private partnerships
- Coordinating consultants retained separately to ensure an integrated design (for example, geotechnical, seismic and environmental designs, functional program and fit-up/office planning)
- Briefing consultants and contractors on roles, responsibilities and guidelines for contract administration and on-site behavior
- Developing an updated Project Plan, noting constraints, assumptions, inclusions and exclusions after review with stakeholders
- Coordinating Value Engineering exercises or other strategies aimed at integrated design solutions and cost management; ensuring the review and implementation of outcomes from these processes
- Maintaining the design change management process that records changes to the scope of work
- Monitoring the design, implementation and operations of the project against established goals
- Reporting progress of the project on an ongoing basis
- Assisting in the preparation of recommendations to engage or commission consultants, preparing consultant Request for Proposal (RFP) documents and reviewing and evaluating consultant proposals
- Reviewing monthly progress claims from consultants for compliance with consultant agreements and recommending payments
- Analyzing project schedules including contractor or consultant deliverables and determining whether corrective action is required to meet deadlines
- Attending construction site meetings, providing input on interpretation of contract plans and specifications while ensuring that consultants or contractors fulfill their responsibilities under their respective agreements
- Preparing plans, charts, tables and diagrams to assist in analyzing or displaying problems
- Managing and planning moves, including furniture coordination, cabling and signage procurement and verification
- Coordinating and preparing documentation in response to scheduled and unscheduled reports, returns and observations to update management on project progress
- At substantial completion, participating in inspections or acceptance boards: inspecting the work, evaluating amounts withheld due to deficiencies, accepting the work on behalf of client, recommending issuance of the interim certificate and payment to the contractor
- Incorporating final reports into the Project Plan, including details of outstanding issues, warranties and obligations of consultants or contractors, posting project reviews and lessons learned
- Ensuring that deficiencies and incomplete work are identified, managed, corrected and accepted as complete promptly; recommending issuance of final completion certificate
- Developing and maintaining various systems for the management and control of the project in a manner compatible with client standards and guidelines. This includes financial, approval tracking, change management, communications, security protocol for project staff and records management system
