The required services may include, but are not limited to the following:
- Assisting project team in management activities including financial, planning and contracting aspects
- Providing financial administrative support to suit requirements
- Assisting with security clearance process
- Establishing project administration procedures
- Providing administrative and technical support of a clerical nature as required to a project team; Developing document and records management system and control process for project teams; Receiving incoming mail (both hard copy and e-mail), prioritizes and assesses urgency of mail and sets deadlines
- Acting as the first point of contact in a “hot-line” situation by accepting incoming calls, logging calls, attempting to resolve simple problems and following established procedures for more difficult problems
- Participating at project meetings, preparing/distributing minutes and records of decision
- Providing comprehensive project planning and monitoring, reporting using project plan format
- Maintaining and updating relevant project information in manual and/or electronic files; project information might include such things as project activity schedule, status reports, correspondence
- Communicating with project management on administrative matters related to the project
- Assisting with the review of project requirements with specialists, other jurisdictional authorities and stakeholders
- Assisting in the preparation and coordination of documentation in response to scheduled and unscheduled reports to update management of project progress; Providing technical writing support for written reports and presentation decks
- Assisting in managing request for information (RFI) procedures
- Providing support to tendering and contracting processes as requested; Supporting start-up construction process (preparation & meeting) by assisting in managing construction logistics: forecast, coordinate work, avoid disruptions to occupants
- Providing support in the preparation of timely and accurate Contemplated Change Notices (CCN’s) and Change Orders (CO’s) for approval, tracking and communications
- Supporting post-construction services and post-construction evaluations
