The required services may include, but are not limited to the following:
- Assisting project team in all management activities including financial, planning and contracting aspects
- Providing administrative and technical support of a clerical nature as required to a project team
- Assisting in performing such tasks as maintaining project documentation and records
- Acting as the first point of contact in a “hot-line” situation by accepting incoming calls, logging calls, attempting to resolve simple problems and following established procedures for more difficult problems
- Tracking project change requests
- Maintaining and updating relevant project information in manual and/or electronic files; project information might include such things as project activity schedule, status reports, correspondence
- Communicating with project management a on administrative matters related to the project
- Assisting in the preparation and coordination of documentation in response to scheduled and unscheduled reports, returns and observations to update management of project progress
- Receiving incoming mail (both hard copy and e-mail), prioritizes, assesses urgency, sets deadlines
- Developing/maintaining bring forward (BF) and other control systems for action items
- Researching and locating background information, analyzes, extracts relevant information and writes summaries
- Maintaining and tracking financial transactions, enters commitments and expenditures into the projects financial budget.
