Minimum mandatory criteria:
Resources must have:
- A good understanding of federal government procedures and policies including financial management
- Strong organizational and interpersonal skills
Education: Secondary school diploma.
Experience: 36 months of relevant experience.
Typical duties in addition to those listed under Clerk, general may include:
- Providing guidance and training to junior support staff
- Taking general, not verbatim, minutes at meetings
- Editing, proofreading, and finalizing correspondence, reports, statements, invoices, forms, presentations and other documents
- Making travel reservations, developing itinerary and preparing travel expense claims
- Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services
- Reading incoming correspondence and flagging items of importance or preparing summaries
- Processing invoices, expenditures, receipts and other financial information
- Maintaining inventories, databases and records
- Maintaining office supplies and equipment
- Composing and signing replies to general inquiries and drafting more difficult correspondence for signature
- Developing and maintaining administrative programs and procedures
- Participating in senior management meetings
- Assembling and disseminating correspondence and briefing materials for senior management
- Planning and organizing project teams
- Reviewing the effectiveness of operations
- Administering operational budgets and programs, analyzing expenditures
- Providing solutions on issues related to procurement, telecommunications, accommodation, training and administration
- Providing management with advice on various policies, procedures and directives
- Managing the daily office operations and coordinating the agenda
